Create Manual Journal Entry

Journal Entries are financial records that represent a transaction created in Ordway. Journal Entries are used by Finance and Accounting teams to track the change in account balances during a given period and to report activity according to GAAP and IFRS guidelines.

Note: Ordway prevents a user from saving a Journal Entry in a closed Financial Period.

Steps:

Follow the steps below to manually add a Journal Entry or use the Import feature from the More menu to import Journal Entries. 

1. Navigate to Menu > Finance > Journal Entries.
2. Click Add.
   
   
3. Populate the Basic Information section. 
   

• Journal Entry ID is auto-generated, unless Document Numbering has been changed. See Document Numbering for more information.
• The Date field is required and determines the Journal Entry date.
• Select Currency from the drop-down menu. 
• Add a Description (optional).

4. Balance Entries. 

• Select a Customer when applicable. 
• Select a Debit side GL Account for the Entry.
• Select a Credit side GL Account for the Entry.
• Add Journal Entry Line Description (optional).

By default, Manual Journal Entries display two lines for a debit and a credit entry. When more lines are needed for multiple GL Accounts, click + Add Entry Line at the bottom of the Journal Entry Lines section.

6. Save when finished.

Each Journal Entry is assigned a Journal Entry ID based on a unique auto-generated sequence, see Document Numbering. 

View Journal Entry

Steps: 

1. Navigate to Menu > Finance > Journal Entries.
2. Click the desired Journal Entry from the main page to view additional details.