The Revenue Schedule Reconfiguration feature enhances how usage-based revenue is tracked and managed in the system. This feature creates a direct relationship between billing and revenue schedules, ensuring they remain perfectly aligned throughout the billing cycle. By tying each billing schedule line to its corresponding revenue schedule, the system now follows accounting best practices more closely and provides greater visibility into your financial data.

This feature is currently available in Beta. Contact Ordway Support to enable it for your account.

Key Features

Usage Summary on Billing Schedule Lines

The Usage Summary feature displays all usages added for a specific billing period. This gives you clear visibility into what usage data contributed to each billing line.

Revenue Allocation on Billing Schedule Lines

The Revenue Allocation feature shows how revenue from each billing line is distributed across the corresponding revenue periods. This helps you understand how your billing directly impacts revenue recognition.

Billing Details on Revenue Schedule Page

The Billing Details section on the revenue schedule page displays the amount contributed by billing lines for each specific revenue period, creating a complete picture of your revenue sources.

Track User Edits

The system now tracks all user edits along with the source of the edit (UI, Import, API) on:

• Billing lines (unit price, quantity, discount, new lines)
• Revenue lines (changes in period revenue)

If the system recalculates values automatically, tracking details will be reset.

Automatic Revenue Adjustment for Usage-Based Charges

When a billing line for usage-based charges is manually modified, the system will automatically adjust the corresponding revenue to maintain alignment between billing and revenue schedules.

Revenue Period Allocation

The system can now allocate revenue to different revenue periods based on the usage period, ensuring accurate revenue recognition across billing cycles.

Audit Logging

All changes and updates are logged, providing an audit trail.

How It Works

Usage-Based Charges

For usage-based charges, the system creates a link between Billing Schedule Lines (BSL) and Revenue Schedule Lines (RSL) for a given period, storing the amount contributed by each BSL to the corresponding RSL.

When usage data changes through:

• New usage creation
• Usage updates or deletions
• Contract changes
• Manual edits

The system automatically updates the related revenue schedules to maintain alignment.

Revenue Calculation Logic

The revenue calculation logic differs based on the charge type:

For Usage-Based Charges:

• Per-period revenue is calculated based on usage added in each period, unless billing is manually overridden
• If billing is overridden, the system tracks this change and indicates that a user introduced the modification

How to Use This Feature

Enable the Feature

This feature is controlled by a setting in your company’s finance configuration. Contact Ordway Support to enable it.

Viewing Usage Summary and Revenue Allocation

• Navigate to the Billing Schedule Page.
  
  
• Select a Billing Schedule Line (BSL) to view the associated Usage Summary.
  
  
• Click on the Revenue Allocation section to see how revenue is distributed across periods.

Viewing Billing Details on Revenue Schedule Page

• Navigate to the Revenue Schedule Page.
  
  

• Select a Revenue Schedule Line (RSL) to view the associated Billing Details.
  
  

Editing Billing Lines & Auto-Adjusting Revenue

• Go to the Billing Schedule Page and select a billing line.

• Update the unit price, quantity, or discount.

• The system will automatically adjust the revenue allocation for the corresponding periods.

A prompt displays notifying you that the system will automatically adjust the revenue based on the changes done to billing schedule line(s).

An icon will be shown next to Amount for the Billing Schedule line indicating that the line has been edited by the user. The audit log will show who made the change and through which method (UI, Import, API)

Editing Revenue Allocation 

From the Billing Schedule page, you can click on the view under the revenue allocation column for a particular billing schedule line to manually adjust and allocate revenue to different periods.

Editing this allocation will auto-adjust the period revenue.