Introduction
Billing Schedules dictate when charges are READY to be invoiced (charge ready date, start/end date for the period, etc). A Billing Schedule is created for each Subscription Charge. Each subscription charge has its own Billing Schedule as each charge is unique.
These schedules provide customer billing insight. For Usage billing, actual usage can be reviewed before invoices are generated.
Revenue Schedules dictate how the revenue for a charge is to be spread out over time. Read more about Revenue Schedules.
Billing Schedules dictate when charges are READY to be invoiced (charge ready date, start/end date for the period, etc).
Best Practices:
The total Billing Schedule should match the total Revenue Schedule because organizations should be recognizing all, but not more than what is invoiced.
View Billing Schedules
Steps:
View Billing & Revenue Schedules from within a specific Subscription. Navigate to the specific Subscription and scroll to the Billing & Revenue Schedules. Use the drop-down menu to view either schedule or both together.
You can also navigate directly to Billing Schedules.
- Navigate to Menu > Contracts & Orders > Billing Schedules.
- Click the Billing Schedule ID to view the full Billing Schedule.
Example Billing Schedules
Example 1: Let's assume we create a Subscription Contract with the following settings.
-
- Service Start Date 14th Jan 2023
- Recurring Charge $100
- Billing Period Monthly
- Billing Arrears
- First Period Alignment Service Start Date
- Billing Day Align with Billing Period
| Charge Ready Date | Description | Start Date | End Date | Amount |
| 02/15/2023 | Recurring Charge Fee | 01/14/2023 | 02/13/2023 | $100 |
| 03/15/2023 | Recurring Charge Fee | 02/14/2023 | 03/13/2023 | $100 |
| 04/15/2023 | Recurring Charge Fee | 04/14/2023 | 04/13/2023 | $100 |
Example 2: This scenario includes a free 1 month trial, therefore the Billing Start Date is delayed by 1 month.
- Service Start Date 14th Jan 2023
- Billing Start Date 14th Feb 2023
- Recurring Charge $100
- Billing Period Monthly
- Billing Arrears
- First Period Alignment Service Start Date
- Billing Day Align with Billing Period
| Charge Ready Date | Description | Start Date | End Date | Amount |
| 02/15/2023 | Recurring Charge Fee (Free Trial) | 01/14/2023 | 02/13/2023 | $0 |
| 03/15/2023 | Recurring Charge Fee | 02/14/2023 | 03/13/2023 | $100 |
| 04/15/2023 | Recurring Charge Fee | 04/14/2023 | 04/13/2023 | $100 |
Example 3: This example shows a customer billing period starting on the first of the month and running to the end of the month. When a customer signs up any other day of the month, the first period is partially prorated. Charges are set to be invoiced 5 days after the billing period; making the Plan's First Period Alignment and Billing Day set to 1st and 5th respectively (as shown below).
- Service Start Date 14th Jan 2023
- Recurring Charge $100
- Billing Period Monthly
- Billing Arrears
- First Period Alignment 1st of the Month
- Billing Day 5th of the Month
- Partial Period Proration ON
| Charge Ready Date | Description | Start Date | End Date | Amount |
| 02/05/2023 | Recurring Charge Fee (Partial Period) | 01/14/2023 | 01/31/2023 | $54.84 |
| 03/05/2023 | Recurring Charge Fee | 02/01/2023 | 02/28/2023 | $100 |
| 04/05/2023 | Recurring Charge Fee | 03/01/2023 | 03/31/2023 | $100 |
| 05/05/2023 | Recurring Charge Fee | 04/01/2023 | 04/30/2023 | $100 |
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